| Did you
ever encounter the following situation? You want to send an
email with a Word file attachment, but the email cannot be
sent because the Word file is too large. Just try the
following methods, which can reduce the size a lot:
1. Save
as
Choose
File -> Save As, and save the file with a new
name. You can compare the new file with original one; you
will find that the file size of the new one is much smaller.
You can
also try it this way: Select the whole content of the
document (CTRL+A), copy and paste it to a new blank document
and save it. Again, you will find that the file size of the
two documents is different.
2.
Delete old versions
If there
are many old versions kept in the file, the file size will
be larger. Choose File -> Version. Check to
see if there is any old version saved. You can delete the
versions you don't need, to reduce the file size.
3.
Insert a picture wisely
"Insert
Picture" is one of the main reasons for the Word file to
become too big. Try to insert a smaller picture. You can use
a graphic editor to reduce the size of picture before
inserting it into the file. The file format should be GIF or
JPG and do not use those high-resolution graphics, like BMP.
4. Don't
"Embed True Type Font"
"Embed True
Type Font" will increase the size of a Word file.
Choose Tools -> Options and select the Save
tab. Make sure that your Word file doesn't use any true type
font, and deselect the "Embed True Type Font" option. If you
do embed true type font, then choose "Embed characters in
use only".
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